Privacy Policy – use of cookies

This Privacy Policy applies to all personal data that Fertility Europe processes from its relations. If you provide personal data to Fertility Europe, you expressly give permission to process your personal data in line with this Privacy Policy.

Who are we?

Responsible for the processing of personal data is:
Fertility Europe
Avenue de l’Andalousie 8
Boite 20, 1140 Evere, Belgium
Websites: fertilityeurope.eu and fertilityeurope.org.
The data protection officer can be contacted via office@fertilityeurope.eu

Which data, for what purpose and for how long?

In the event of contact with Fertility Europe via the website, by telephone, e-mail and other digital communication forms, privacy-sensitive data or personal data are processed. Fertility Europe considers a careful handling of personal data of great importance. Personal data is therefore carefully processed and secured by us.

In our processing we comply with the requirements set by the General Data Protection Regulation (GDPR). We therefore respect the following rights:

• right to inspect the personal data processed by us;
• the right to rectification and addition of the personal data we process;
• the right to limit the processing, if you wish, we will process less data if requested;
• the right to forgetfulness so that your information is completely removed;
• the right to data portability with which your personal data can be transferred;
• the law with regard to automated decision-making and profiling, there is a human look at decisions;
• right to object to data processing.
• Use of personal data
• Fertility Europe will only keep and use the personal data that you provide or which is clear when it is submitted that they are provided to us to be processed. Fertility Europe will not use the personal data for other purposes than you have given permission in advance.

Retention periods

Fertility Europe processes and stores your personal data as long as there is a (possibly future) agreement for the services of Fertility Europe, unless you have indicated that your personal data must be deleted immediately.

After expiry of the retention period, Fertility Europe will destroy and/or anonymize the personal data in that current year, unless it is obliged by law (for example under tax legislation) to retain certain personal data for a longer period of time. In the latter case, only this specific personal data will be retained during the legal storage period.

When you leave a comment on our website, that reaction and the metadata of that response will be kept forever. In this way we can automatically recognize and approve follow-up reactions instead of moderating them.

Fertility Europe processes the following data:

• First name, last name, company name, address, phone number, e-mail address and social media profile in order to include this data in the relations database.
• When you visit our website, your IP address is automatically stored in the log files of our web server. This is necessary to enable us to manage and secure the web server in a good way. We are not able to link your IP address to your name, address or other identifying information, unless you actively provide us with such information and continue to use the same IP address.
• When visitors leave comments on the website, we collect the data shown in the response form and also the IP address of the visitor and the browser user agent string to help detect spam.
• Reactions from visitors can be guided through an automated spam detection service.
• Contact forms/Cookies: When you leave a comment on our site, you can indicate whether we can store your name, your e-mail address and website in a cookie. We do this for your convenience so that you do not need to re-enter this information for a new response. These cookies are valid for one year.
• Fertility Europe uses the features of Google Analytics to collect data. You may opt-out of Google Analytics by visiting the Google Ads Preferences Manager. To provide website visitors more choice on how their data is collected by Google Analytics, Google has developed an Opt-out Browser add-on, which is available by visiting Google Analytics Opt-out Browser Add-on, to enable you to opt-out of Google’s programs.

Third party websites

Messages on this site can show embedded content. For example, videos, images, messages. Embedded content from other websites behaves exactly the same as if the visitor had visited this other website.

These websites may collect data about you, use cookies, embed third party tracking and monitor your interaction with this embedded content, including the interaction with embedded content if you have an account and are logged into that website.

This privacy policy does not apply to websites of third parties that are connected to the Fertility Europe website by means of links. We cannot guarantee that these third parties handle your personal data in a reliable or secure manner. We encourage you to read the privacy policy of these websites before using these websites.

Security measures and processors

Protection

To protect your personal data Fertility Europe has taken appropriate technical and organizational measures. This protects your personal data against unauthorized or unlawful processing and against unintentional loss, destruction or damage.

Processing

Fertility Europe uses the services of third parties, so-called processors, for the processing of the personal data. These processors process the personal data exclusively on behalf of Fertility Europe. Fertility Europe has a processor agreement with the processors. In a processor agreement, it is guaranteed which obligations the other party has, which processing operations may be carried out and how Fertility Europe supervises this.

You can request a list of our processors via the data protection officer.

Right of inspection, removal and questions complaints

Would you like to submit a request to view, receive, change or delete your personal data, or do you want to object to the (further) processing of your personal data or submit a complaint about the way in which your personal data are used? Please contact the data protection officer. Fertility Europe will always process your request immediately and inform you, at least within one month of receipt of the request, about the follow-up given to the request. If Fertility Europe does not grant your request, it will always explain this in more detail.

Provision to third parties

We will not pass on the information provided by you to other parties if you have not given permission for this, unless this is necessary in the context of the implementation of the agreement that you conclude with us or if this is legally required.

Data leaks

We record for each data breach:

• a short description of the leak;
• when it happened;
• what happened to the data (lost, unauthorized, copied or modified);
• which (group of) people have leaked data, and how many people are involved;
• what types of data are involved;
• the (possible) consequences of the infringement (eg a risk of identity fraud or reputational damage);
• the measures taken as a result of the leak (for example, deleting data remotely, or changing passwords) and what actions have been taken to ensure that it cannot happen again.

By means of this registration we want to learn from the event in order to prevent it as much as possible in the future. Where necessary, we will inform those about whom the data are going (the data subjects).

In addition, registration to the Data Protection Authority can demonstrate that data leaks are monitored. If the leak poses a risk of negative consequences such as identity fraud or reputational damage, this will be reported to the Data Protection Authority.

Changes to this privacy policy

We reserve the right to make changes to this privacy policy. Changes will be published on the Fertility Europe website and we will keep old versions available. It is advisable to consult the privacy policy regularly, so that you are aware of possible changes.